Hello! I'm Rui, your trusted behind-the-scenes partner.
With five years of experience as an Administrative and Executive Assistant, I’ve honed the skills to anticipate needs, stay organized, and ensure smooth business operations. Think of me as the person who keeps everything in order, so you can concentrate on what truly matters to you.
As your Virtual Assistant, I provide a wide range of services tailored to your business, including administrative support, social media management, podcast management, data entry, lead generation, funnel design, basic bookkeeping, and course creation. By leveraging the right digital tools and strategies, I ensure that every task is handled with utmost care and attention to detail, boosting productivity and delivering high-quality results.
Free up your time and boost productivity by efficiently managing calendars, organizing emails, and handling day-to-day admin tasks.
Basic
Bookkeeping
Basic Bookkeeping
Gain control and clarity over your finances with accurate invoicing, expense tracking, and reporting in QuickBooks.
Social Media
Management
Social Media Management
Boost your online presence with engaging content and effective Facebook & Instagram management.
Funnel
Building
Funnel Building
Generate leads, automate workflows, and boost conversions with sales funnels and automation in Go High Level, HubSpot, and Systeme.io.
Data
Entry
Data Entry
Keep your data accurate, organized, and ready to use. I’ll handle everything from inputting information to cleaning and standardizing your files—removing duplicates, fixing errors, and ensuring consistency.
Lead
Generation
Lead Generation
Unlock your business's growth potential by identifying qualified prospects with Apollo and LinkedIn Sales Navigator.
Podcast
Management
Podcast Management
Promote your podcast with audiograms, while handling episode editing, uploading, and scheduling to maximize reach and listener engagement.
Course
Creation
Course Creation
Turn your knowledge into a polished Kajabi course that’s easy to follow, engaging for your audience, and designed to reflect your brand.
You don’t have to do everything alone. From organizing your schedule and managing client communications to designing social media content and keeping your systems running smoothly — I take care of the details so you can focus on what moves your business forward. Each service is designed to bring clarity, efficiency, and a touch of creativity to your daily workflow — so you can work smarter, not harder.
Ready to lighten your load and level up your business?
-Sep-12-2025-06-02-01-9870-PM.png?width=540&height=540&name=MarkRuivivar_SampleWorks%20(2)-Sep-12-2025-06-02-01-9870-PM.png)
-4.png?width=540&height=540&name=MarkRuivivar_SampleWorks%20(3)-4.png)
-4.png?width=540&height=540&name=MarkRuivivar_SampleWorks%20(4)-4.png)