mark ruivivar logo name-1
More Time for Your
i
Reliable support that helps you thrive.
Hey there!
About Me

Hello! I’m Rui, your dedicated behind-the-scenes partner, committed to your success.

With five years of experience as an Administrative and Executive Assistant, I have developed the skills necessary to anticipate needs, stay organized, and ensure smooth business operations. Consider me the person who keeps everything in order, allowing you to focus on what truly matters. 

As your Virtual Assistant, I offer an extensive suite of services customized to fit your business needs. These include administrative support, social media management, podcast management, data entry, lead generation, funnel design, basic bookkeeping, and course creation. By leveraging the right digital tools and strategies, I ensure that every task is executed with precision and care, enhancing your productivity and delivering outstanding results. Let’s work together to elevate your business!

How My Expertise Can Help You

1-Oct-21-2025-07-46-24-9455-AM

Administrative Support

Administrative
Support
 
Maximize your efficiency and reclaim your valuable time by expertly managing your calendars, streamlining your emails, and tackling everyday administrative tasks with ease.
5-Oct-21-2025-07-47-49-6748-AM

Data Entry & Cleansing

Data Entry
 
Ensure your data is accurate, organized, and easily accessible. I will take care of everything, from inputting information to cleaning and standardizing your files, removing duplicates, correcting errors, and maintaining consistency.

 

3-Oct-21-2025-07-46-35-4991-AM

Basic Bookkeeping

 

Basic Bookkeeping

Take charge of your financial future with precise invoicing, comprehensive expense tracking, and insightful reporting in QuickBooks.

6-Oct-21-2025-07-48-04-2692-AM

Lead Generation

Lead Generation
 
Enhance your business's growth potential by identifying qualified prospects using Apollo and LinkedIn Sales Navigator.

4-Oct-21-2025-07-47-01-6707-AM

Social Media Management

Social Media Management

Elevate your online presence with captivating content and strategic social media management that drives engagement and growth.

7-Oct-21-2025-07-49-56-2627-AM

Podcast Management

Podcast Management
 
Promote your podcast using audiograms while managing episode editing, uploading, and scheduling to enhance reach and listener engagement.

2-Oct-21-2025-07-47-29-4349-AM

Sales Funnel Building

Funnel Building

Generate leads, automate workflows, and increase conversions using sales funnels and automation tools in Go High Level, HubSpot, and Systeme.io.

10-2

Kajabi Course Creation

Course Creation
 
Transform your expertise into a well-crafted Kajabi course that is engaging, easy to follow, and aligned with your brand.

I offer virtual assistance and creative support to help businesses operate efficiently and grow with confidence. Whether you need help with social media management, podcast production, lead generation, or administrative tasks, I'm here to streamline your operations. Let me handle the details so you can concentrate on driving growth and enhancing your business success.

Essential Tools and Systems

These tools help me stay organized, communicate effectively, and deliver quality results. Each one enhances my efficiency and allows me to provide the best support for my clients' needs.

My Sample Works

A collection of my sample works created with intention and care. Each piece showcases my commitment to learning, serving, and helping clients achieve their goals through dependable support and meaningful outcomes.

Mark Ruivivar-Carousel
Mark Ruivivar-Content Writing
Mark Ruivivar-Publications
Mark Ruivivar-Mockup Designs
Mark Ruivivar-Calendar Management
Mark Ruivivar-Google Sheets
Mark Ruivivar-Lead Generation
Mark Ruivivar-Social Media Analytics
Mark Ruivivar-Podcast Management
1-Sep-12-2025-04-55-32-9363-PM
2-Sep-12-2025-04-55-40-8197-PM
3-Sep-12-2025-04-55-45-6079-PM
4-Sep-12-2025-04-55-51-0490-PM
5-Sep-12-2025-04-55-58-3489-PM
1 MarkRuivivar_SampleWorks
MarkRuivivar_SampleWorks (2)-Sep-12-2025-06-02-01-9870-PM
MarkRuivivar_SampleWorks (3)-4
MarkRuivivar_SampleWorks (4)-4
1-Sep-12-2025-06-01-20-7814-PM
2-Sep-12-2025-06-01-24-0070-PM
3-Sep-12-2025-06-01-29-1192-PM
4-Sep-12-2025-06-01-34-4679-PM

Social Media Works

Here are some sample Facebook posts that showcase my work with ad campaigns, product highlights, and service promotions. I create engaging and visually consistent content using tools like Canva, Adobe Photoshop, and Adobe Premiere Pro. My goal is to help brands tell their stories and connect with their audiences.

 

1-Sep-12-2025-04-55-32-9363-PM
2-Sep-12-2025-04-55-40-8197-PM
3-Sep-12-2025-04-55-45-6079-PM
4-Sep-12-2025-04-55-51-0490-PM
5-Sep-12-2025-04-55-58-3489-PM
1 MarkRuivivar_SampleWorks
MarkRuivivar_SampleWorks (2)-Sep-12-2025-06-02-01-9870-PM
MarkRuivivar_SampleWorks (3)-4
MarkRuivivar_SampleWorks (4)-4
1-Sep-12-2025-06-01-20-7814-PM
2-Sep-12-2025-06-01-24-0070-PM
3-Sep-12-2025-06-01-29-1192-PM
4-Sep-12-2025-06-01-34-4679-PM

Video Editing Samples

Red and White Scrapbook Photocentric Podcast Livestream Instagram Post (5)-2
×
A Day in a Life of Virtual Assistant-1
×
Pentecost-3
×
Motivational Travel Instagram Reels Video-1
×
thumb
×
thumb (1)
×

Certifications and Trainings

I am a strong advocate for continuous learning and self-improvement. By investing time and effort into expanding my knowledge and honing vital skills, I am committed to delivering exceptional support and value to my clients as a virtual assistant.

Social Media Management
Systeme.io Certification
Social Media Marketing
Systeme.io Funnel Builder

Unlock a lighter workload, sharpen your focus, and boost your business's happiness. Let me take care of the details, so you can excel in the areas that truly matter.


Frequently Asked Questions

Before we start, I want you to feel confident, informed, and excited about collaborating. Here’s everything you need to know about my process, what to expect, and how we can work together to ensure your business runs smoothly.

Once we’ve discussed your goals and agreed on the scope, I’ll send a simple agreement outlining the tasks, timeline, and rate. After confirmation, we’ll kick off your project with a smooth onboarding process.

I’m available through your preferred communication channel, whether that’s email, Slack, or ClickUp chat. I provide regular updates and reports to keep you informed without the need for micromanaging.

I’m based in the Philippines (GMT+8) but I can adjust to your preferred schedule if needed. I also observe major Philippine holidays such as Holy Week, Undas (November 1–2), Christmas (December 24–25), and New Year (December 31–January 1).

Absolutely! I have a dependable computer setup and a strong internet connection, ensuring I can work efficiently and meet deadlines. If your company prefers a dedicated device for work, I am more than willing to utilize the equipment you provide.

Some tools and apps may require client-side subscriptions, such as CRMs, project management tools, or premium platforms. It's important for these subscriptions to be under your account to ensure proper access and data security. If you need assistance setting them up, I would be happy to help.

I accept payments via Wise, Payoneer, PayPal, or wire transfer. To ensure the best value for both of us, I highly recommend using Wise. With its low fees and fair exchange rates, it’s not only the most convenient option but also the most cost-efficient for our transactions.

I mainly accept payments in USD, but I can also accept PHP or other currencies based on our agreement. Any currency conversion and transfer fees will be discussed and agreed upon before the project begins.

Yes, your privacy is my top priority. I treat all client data with strict confidentiality and adhere to professional data protection standards.

 

Explore My Digital Store

Find ready-to-use Canva templates for business and personal use. Save time, stay consistent, and make your brand look professional.

Canva Junkie | Mark Ruivivar